All-Round Receptionist

La Hulpe

About the job

Reception and office

  • You operate from the reception desk in La Hulpe offices in a 9:00h to 17:00h mode from Monday to Friday

  • You are responsible for all-round and procurement tasks linked to the office:

    • First-line for the phone in a friendly and professional way.
      Your Dutch and English are perfect, and French is at a good level.

    • Order of drinks, cookies, etc…with the supplier Solucious.
      Reception of the order. Fill in the fridge and the armoires.

    • Same for order placement of the office furniture with the assigned supplier. 

    • Take care of the coffee, filter, cleaning tab, (machine, contracts, daily cleaning, …).

    • In charge of the command of the business lunches.

  • In charge of the printer-scanner (contracts, follow-up, management of the problems).

  • Process the delivery of the fruit (contracts, follow-up, distribution).

    • In charge of the daily mail scanning and distribution.

    • Welcoming visitors (inform the person, propose a drink,…)

    • Management of the meeting room and prepare it if asked (drinks, coffee, cookies,…).

    • In charge of problems of the office in general like the lights, the toilets, the dishwashers, the coffee machine etc…)

    • Contact with the Facility Manager also related to our other location in the Netherlands (Lelystad/Breda) and Belgium (Ghent/Antwerp).

    • Contact with the extern cleaning team.

    • Booking of all travels (direct searches and partly through travel agent).

    • Assist in preparation of Board Meetings and other in-house events (copies, meeting room bookings).

Human Resources support

  • Management of the entree badges (incl. received and return forms).

  • Command of the Sodexo meal voucher card and follow-up.

  • In charge of the management of mobile phone contracts. Updating of the phone list.

  • Other occasional support for HR-matters.

About Unifiedpost Group

Unifiedpost Group is a Business-Process-as-a-Service provider (BPaaS) and offers a complete technology portfolio for identity management, document management, payments & payment management, app stores with value-added services. We support corporates and B2B communities.

Our solutions range from the mundane, such as e-invoicing, to the clever ‘fintech’, facilitating asset-based lending services and alike. Unlike many point-solution providers, Unifiedpost Group is the one-stop-shop for streamlining your financial value chain.

Unifiedpost Group is gradually transforming into a more regulated company. As a result, all roles within any of the companies of the Unifiedpost Group are subject to some form of a background check. For most roles, this will involve a simple identity and degree verification. For other roles, we might be required to also verify your criminal record and employment history.

We would be happy to see

  • A motivated and enthusiastic hands-on personality

  • No fear to work with the top management of the organisation

  • That you are social and find your way within the Unifiedpost Group by taking initiative to proactivily ask for information and initiate two-way communication in person and over the phone

  • Someone not afraid to block unwanted phone calls

  • A friendly and professional appearance who welcomes colleagues and visitors in a happy way.

This is what you win

Challenges: as you are the first person that people see when they are arriving at work or visit Unifiedpost Group, make them happy, you never get a chance to change the first impression!

Responsibility: making a difference meaning that you take on responsibility in getting things done

Common purpose: we all work together towards one goal, feel free to suggest improvements.

Apply now

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